An audit trail you can show a regulator

Checking a database is not, on its own, a defence. What regulators look for is a consistent process, applied every time, with records. VetLane keeps a sealed, dated record of each check and each decision, that anyone can verify months later.

The problem

When a customs officer, an auditor or a bank asks what you checked before a shipment two years ago, a screenshot or an email "all clear" does not answer. You need to show which lists you checked, in which version, on which date, what came up and what you decided, and to prove the record was not written afterwards.

What each record contains

• The scope: customers, parts and orders screened.
• Each list and reference table used, with its version date.
• The results, stated as facts ("0 match", "Alert to check", "Match to review"), and the decisions taken on matches, with their author and reason.
• A SHA-256 fingerprint of the content and a timestamp token from a qualified time-stamping authority (Certigna, RFC 3161) that fixes its date in UTC.

Verifiable by anyone

Whoever receives a record, your auditor or your customer's compliance team, can verify that the sealed record is unchanged on our site, without an account. For a review or an investigation, a defense file gathers the records, decisions and documents of a period into one archive, with a timestamped manifest listing the fingerprint of each file.

Kept and exportable

Records, decisions and signed end-use statements are kept five years, the record-keeping period of the US Export Administration Regulations (see the privacy policy), and the exclusion log of the Pro plan exports every dismissed match with its reason as CSV.